For the search engines: Toshiba e-Studio 600 setup on Ubuntu 11.04 with Departmental Code

If you are reading this, chances are you are trying to print to a Toshiba e-Studio 600 printer/copier which uses a ‘departmental code’ from Ubuntu (9.04, 10.10, 11.04, or a Mint derivative).

Unfortunately the default PPD which Ubuntu (9.04 – 11.04) chooses when setting up a Toshiba e-Studio 600 doesn’t allow entry of a ‘departmental code’, which many workplaces use to audit usage of printers and photocopiers. If your workplace is one where such a code is required, you need to do this to print to the Toshiba e-Studio 600 from Ubuntu.

  • Install the printer as a Network printer by directly providing it’s IP (Network printer->Find printer, enter the IP, click Find).
  • (Alternatively, add it as an LPD printer by IP, choose the queue ‘lp’)
  • Press next/forward/whatever. When prompted, don’t use the PPD that Ubuntu offers to download for you, instead use the CUPS one for the 2500c / 3500c / 3510c, which is available here: http://www.eid.toshiba.com.au/n_driver_es3510c.asp (you’ll need to unzip it, then ungzip the file inside, save it somewhere and give it the extension .PPD)
  • Once installed, you can set the Departmental code under the printer Properties, “Printer Options”, “Printing Modes DC”. The code is entered digit by digit into the five dropdown boxes provided. Also ensure you check the box “Department Code” to enable it.
Worked for me !

Based on some (pdf) notes from http://www.oerc.ox.ac.uk/intranet/it-support/printing/Linux%20printer%20setup.pdf

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